Each chapter is comprised of a diverse group of LASSIB Society members, who share a common goal of ‘Nurturing Next Generation Governance’ within the community.
Chapter plans and executes programs of interest, for local chapter members and non-members alike. Through continuous effort, the chapter board members continue to spread the word and enhance their leadership skills.
Through their activities, chapter members personify LASSIB Society in the local community.
Starting a LASSIB Society Chapter is really very simple! The Advisory Team of LASSIB Society has put together 8 easy steps to assist you in starting a chapter in your area. Your interest in starting a chapter is very important to us and we want to help you in every way we can!
HOW DOES LASSIB SOCIETY CHAPTER CARRY OUT ITS MISSION IN ITS LOCAL COMMUNITY?
- Promote and advance chapter’s key initiatives, for e.g. Conventions, Excellence awards, Webinars,Workshops, Certifications
- Provide networking opportunities for and between professionals, academia and students
- Provide community service activities by increasing awareness of ‘Next Generation Governance’ tools
- Foster interaction among industry leaders, professionals and students who share common interests
- Provide resources and information to students and professionals
- Provide a base for leadership development
- Provide mentoring opportunities
- Provide a vehicle for inducting other Chapters
STEP 1: HOW DO I START A LASSIB SOCIETY PROFESSIONAL CHAPTER IN MY AREA?
Assess interest and need for awareness in your area. Discuss the idea with your family, friends, colleagues and critical leaders in your area who also have passion for Next Generation Governance. Discuss what you believe are the purpose, goals and benefit of local membership. Emphasize the contributions the chapter could make in providing learning and varied networking opportunities for professionals in your area.
The idea of talking to so many people is to able to identify who all have the urge to do something for their community and can take up leadership roles as LASSIB Society Chapter board members. A minimum of 14 LASSIB Society members (out of which there should be a minimum of 2 LASSIB Society Professional Life Members) from the same location, is required establish a LASSIB Society Professional Chapter. More details on how to become a LASSIB Society member
STEP 2: REVIEW THE LASSIB SOCIETY PROFESSIONAL CHAPTER CHARTER APPLICATION
This document will be the governing document of your chapter’s operations. It is attached to this document as an annexure for your reference.
STEP 3: ELECT YOUR BOARD MEMBERS
LASSIB Society’s fiscal year begins April 1stand ends March 31st. The chapter’s board members term will begin on April 1stand end on March 31st. If the Chapter Board members are elected after the fiscal year begins, please indicate their start date on the LASSIB Society Professional Chapter Charter Application. The Chapter board members establish and review major policies and plans for the chapter.
A LASSIB Society Professional Chapter has 14 essential board members. The board members of the chapter includes LASSIB Society National Evangelist, Chairman, Immediate Past Chairman, Vice Chairman, Secretary, Joint Secretary, Treasurer, Joint Treasurer, three Nomination Committee Membersand three or more additional board members. Additional board members can be given suitable designations in the chapter board or they can remain as members for the chapter in context.
LASSIB Society National Evangelist might not be a part of the chapter board if not nominated by the LASSIB Society Headquarters, but will automatically become a part of the chapter board when nominated by the LASSIB Society Headquarters. Immediate Past Chairman will not be a part of the chapter board if the chapter board is being formed for the first time.
LASSIB Society National Evangelist, The LASSIB National Evangelist (“LNE”) is the sponsor of all the activities undertaken to further the Vision and Mission of LASSIB Society in a specific country. The LNE governs the all chapters within that specific country. LNE will be directly responsible for evangelizing LASSIB Society and help within the opening of further chapters within the country.
Each country will have only one LNE. The LNE is in direct touch with LASSIB Society Headquarters and acts as a link between LASSIB Society and the said chapter. The LNE is responsible for updating the chapter board members and national chapters on the changes in policies and code of ethics of LASSIB Society; take initiatives based on the learning gained from other chapters and other LNE (of a different country). In short, the LNE brings the international perspective of the changes, to a national perspective.
LNE is nominated by LASSIB Society Headquarter for a period of one year, and maybe extended by a notification from LASSIB Society Headquarter. Please note that the existence of LNE is not mandatory, for forming the chapter.
Chairman: The Chairman shall preside at all meetings of the chapter, execute all conveyances, notes, contracts or other instruments authorized by the members, appoint all committee chairpersons, serve as an ex-office member of all standing committees, and perform and discharge all duties incident to the office of the Chairman and such other duties as may be assigned by the members.
The tenure of a Chairman is limited to one fiscal year alone. In case the chapter is started in between a fiscal year, the Chairman will continue in the post for another full fiscal year in addition to the year of starting the chapter.
Immediate Past Chairman: The Immediate Past Chairman guides and coaches the entire team, especially the Chairman and Vice Chairman in their activities. He/she may take up additional duties as delegated by the Chairman.
Vice Chairman: The Vice Chairman shall become familiar with the duties of the Chairman and shall succeed to the Chairmanship at the expiration of the Chairman’s term of office. The Vice Chairman shall perform the duties of the office of Chairman in the absence of the Chairman or in the case of inability to act and, when so acting, shall have all powers of, and be subject to, all the restrictions upon the Chairman, and shall perform such other duties as the members may from time to time specifically prescribe.
The Vice Chairman is elected once a year from within the chapter’s members.The tenure of a Vice Chairman is limited to one fiscal year alone. In case the chapter is started in between a fiscal year, the Vice Chairman will continue in the post for another full fiscal year in addition to the year of starting the chapter.
Secretary: The Secretary is the Executive Officer of the chapter and custodian to all records relating to the chapter. The secretary shall keep or cause to be kept the minutes of the meetings of the chapter and shall give or cause to be given notice of all meetings in accordance with the LASSIB Society bylaws. Refer LASSIB Society bylaws. The secretary shall also keep, or cause to be kept, all chapter records, and shall, in general, perform all duties incident to the office of secretary and such other duties as the members may prescribe.
The Secretary is elected once in two years from within the chapter’s members.The tenure of a Secretary is limited to two fiscal years alone. In case the chapter is started in between a fiscal year, the Secretary will continue in the post for another two full fiscal years in addition to the year of starting the chapter.
Joint Secretary: The Joint Secretary becomes familiar with the duties of the Secretary and performs duties as entrusted by the board of members. The Joint Secretary shall succeed to the Secretary position at the expiration of the Secretary’s term of office. The Joint Secretary assists the Secretary in discharging his/her duties. In the absence of the Secretary, the Joint Secretary can perform the duties of the Secretary.
The Joint Secretary is elected once in two years from within the Chapter’s members. The tenure of a Joint Secretary is limited to two fiscal years alone. In case the chapter is started in between a fiscal year, the Joint Secretary will continue in the post for another two full fiscal years in addition to the year of starting the chapter.
Treasurer: The treasurer shall have charge and custody and be responsible for all funds and securities for the chapter, receive and give receipts for all monies due and payable to the chapter from any source whatsoever, deposit all such monies in the name of the chapter in such banks or other depositories as shall be decided by the membership, account for and record all financial transactions by the chapter, prepare and render quarterly and annual reports to the chapter and the LASSIB Society office within thirty (30) days after the end of each reporting period (31st March, 30th June, 30th September, 31st December); and perform such other duties as may be assigned by the members.
All financial transactions other than petty cash transactions should be done through an official bank account.
The Treasurer is elected once in two years from within the chapter’s members. The tenure of a Treasurer is limited to two fiscal years alone. In case the chapter is started in between a fiscal year, the Treasurer will continue in the post for another two full fiscal years in addition to the year of starting the chapter.
Joint Treasurer: The Joint Treasurer becomes familiar with the duties of the Treasurer and performs duties as entrusted by the Treasurer. The Joint Treasurer shall succeed to the Treasurer position at the expiration of the Treasurer’s term of office. The Joint Treasurer assists the Treasurer in discharging his/her duties. In the absence of the Treasurer, the Joint Treasurer can perform the duties of the Treasurer.
The Joint Treasurer is elected once in two years from within the chapter’s members. The tenure of a Joint Treasurer is limited to two fiscal years alone. In case the chapter is started in between a fiscal year, the Joint Treasurer will continue in the post for another two full fiscal years in addition to the year of starting the chapter.
Nominations Committee: The Nominations Committee is a three member committee. The Nominations Committee announces elections during December of the fiscal year and calls for nominations for relevant posts. Nomination Committee members cannot stand for elections during their tenure. In case of elections they are held using online ballot at the LASSIB Society website.
In case only one nomination is received for any of the LASSIB Society Board Position, by the due date, the nominated person will be declared to have won the election uncontested.
Three Nominations Committee Members are elected once in two years from within the Chapter’s members. The tenure of these Nominations Committee Members is limited to two fiscal years alone. In case the chapter is started in between a fiscal year, the Nominations Committee Members will continue in the post for another two full fiscal years in addition to the year of starting the chapter.
Additional Chapter Board members: A chapter shall have a minimum of three additional board members (apart from the ones already mentioned above). These members shall play various roles as decided by the other board members of the chapter. It always helps to first decide on the necessity of any such role and then decide roles and responsibilities of the role.
The tenure of these Chapter Board Members is limited to two fiscal years alone. In case the chapter is started in between a fiscal year, the Chapter Board Members will continue in the post for another two full fiscal years in addition to the year of starting the chapter.
The maximum number of terms for an individual at each designations limited to one.
LASSIB Society sincerely believes that board members are the torch bearers to the success of the chapter in its mission. The focus should therefore be on nominating and electing the right leaders from a pool of deserving professionals.
STEP 4: APPLY FOR LASSIB SOCIETY PROFESSIONAL CHAPTER
Now that you have begun the formation of your chapter, you need to apply for your Chapter. The Charter Application is the governing document for the chapter. The purpose of the Chapter Application is to clearly identify the expectations and obligations of both the chapter and of LASSIB Society. The Charter Applications designed to protect the interests of both parties.
The following information needs to be completed to process your charter application. All forms can be found in the annexure section of this booklet.
- Signed Chapter Charter Application – All board members should review the Charter Application and sign it. (Additionally anytime you have new board members, the charter should be reviewed with them as part of their orientation to their new role.)
- List of Chapter Board Members, which is a part of the Chapter Charter Application
- List of Chapter Members in addition if any
- Membership fee paid by all members. A minimum of 14 LASSIB Society members (out of which there should be a minimum of 2 LASSIB Professional Life Members) from the same location, is required establish a LASSIB Society Professional Chapter. More details on how to become a LASSIB Society member
All required documents (LASSIB Society Chapter Charter Application) can be sent via courier to LASSIB Society Headquarters as given in the page 1. As of now we do not accept scanned documents sent via email.
Upon receipt of the names of the board members and a copy of the LASSIB Society Chapter Charter Application by the LASSIB Society Headquarters, LASSIB Society will review the documents and if all is Ok, extend official recognition to the chapter.
STEP 5: CALLING A MEETING
The first meeting for the chapter is a very important step in the organizational process. Contact LASSIB Society Headquarters for advice on preparing for this meeting and suggestions on meeting agenda topics. Use the following guidelines to be sure you have covered all items in your planning process. When selecting a meeting site, choose one that is centrally located. Take into account that travelling a great distance may discourage potential members.
- Discuss with LASSIB Society Headquarters in preparing for the meeting
- Prepare an outline of the first meeting and what you expect to accomplish
- Provide a copy of the agenda to each participant
- At the close of the meeting, summarize the meeting and future action steps.
Seek feedback from the attendees regarding the meeting. Review the date, time, location and preliminary agenda for the next meeting. Ask how many members plan to attend the next meeting
STEP 6: DEVELOP YOUR OUTCOME AND OBJECTIVES
Any organization operates by developing outcomes and objectives. LASSIB Society formulates long range outcomes and intermediate strategies to meet the Mission, Vision and Code of Ethics of LASSIB Society. These outcomes and strategies provide the focus for the organization’s efforts to increase awareness regarding Organizational Excellence. In developing chapter strategies and a strategic plan, it is important that your discussion include the following:
- Reason(s) for existing as a chapter
- What you hope to accomplish as a chapter
- How you plan to accomplish your goals
- Opportunities and threats that exist in your area
- How can better networking opportunities be created for students and professionals alike
STEP 7: DEFINE PROFESSIONAL CHAPTER BOARD MEMBERS RESPONSIBILITIES AND FORM BYLAWS
A committee to draft chapter bylaws is ordinarily appointed at the first meeting. This committee should attempt to do its work promptly, and may be guided by the sample chapter bylaws and Chapter Charter Application. The chapter’s bylaws must be in harmony with the principles and procedures of LASSIB Society and its code of ethics.
Defining responsibilities of Chapter board members is an important part of the Chapter. Mandatory Chapter Board Member Responsibilities are defined in Step 3. Board Members are charged with doing the ongoing work of the chapter. Through the responsibilities that are defined, the chapter accomplishes its outcomes. When in doubt over developing the responsibilities of Chapter board members, they may contact LASSIB Society Headquarters for clarification.
As the law of the land might require, due consideration should be given to registering the chapter with the Government (for example as a trust or society).Kindly note the following:
- Registering the LASSIB Society Chapter with the respective Government of the country, is not a mandatory step required by LASSIB Society. LASSIB Society Chapter can also exist as an informal body, which is a body with group of people working towards a common Vision and Mission of LASSIB Society. But if mandated by the law of the land, then such bodies should be registered with the Government.
- Please note that legally and financially the LASSIB Society Chapter will be an independent entity, and in no way legally and financially directly linked to LASSIB Society Headquarters
STEP 8: ORGANIZE YOUR CHAPTER FINANCES
Additional feesmay be collected as decided by the Chapter Board members to offset chapter expenses. Example of Expenses: postage, printing or refreshments for chapter meetings.
Now that you are a chapter: Resources & Future Planning
Once you have elected your board members, established yourself as a Chapter, and begun regular meetings, it is time to develop your strategic plans for the future. You can begin planning the chapter’s future by:
- Communicating with LASSIB Society Headquarters who offer chapter leaders an opportunity to obtain up-to date information on chapter management and operations, as well as, identify possible resources for you
- Hold a meeting to develop your strategic plan or outcomes for the year
- Discuss goals and how to accomplish those goals
- Formulate plans for the next year
- Communicate with other chapters
Functions of chapter should be guided by LASSIB Society Bylaws and Code of Ethics. Functions of LASSIB Society Chapter are summarized below.
- Support the policies and goals of LASSIB Society Bylaws, and in all matters act in harmony with the principles and procedures of the constitution of the land and LASSIB Society Bylaws
- Support LASSIB Society Code of Ethics and in all matters act in harmony with the LASSIB Society Code of ethics unless there is a direct conflict with the constitution of the land
- Inform the LASSIB Society Chapter member community about LASSIB Society Code of Ethics and Practices
- Function as non-political and non-religious organization serving the people without prejudice or any discrimination including, but not limited to, age, sex, religion, educational background and race
- Facilitate the cooperation of professionals and students from various sectors and educational background, for the promotion of Next Generation GovernanceGlobally
- Facilitate the dissemination of information on Next Generation Governance tools
- Encourage participation from professionals in governance at and of the chapter
- Protect and advance the professional status and interests of all members associated with the chapter
- Develop necessary and proper chapter programs for the accomplishment of the aforementioned purposes
In furtherance of the purposes described above, but not in limitation thereof, the chapter shall have power to conduct LASSIB certification exams, as an Accredited Test Centre (ATC) after fulfilling the required terms and conditions and agreements (refer for further information and terms and conditions); to engage in appropriate fundraising activities; to conduct promotional activities, including advertising and publicity, in or by any suitable manner of media; to hold such property as is necessary to accomplish its purposes; and to employ individuals to further its purposes. This chapter is organized and operated for the above stated purposes, and for other non-profit purposes. No part of its assets, income, or profits shall be distributable to, or inure to the benefit of, any individual, except in consideration of services rendered.
Chapter activities vary from country to country. Most chapters find it helpful to hold at least one meeting once a month. Some might hold weekly or fortnightly meeting as well, or more. Chapter meetings generally discuss on the progress made by the chapter and other chapters. Chapter meetings also discuss on the next steps to spread the word further. Apart from general discussions mentioned above, chapter might also discuss on the upcoming trends in areas of Next Generation Governance or a reception for newly joined members. Other meetings may be held as circumstances warrant.
Every chapter is a unique in its operation. Chapter board members have the freedom to choose their own methods of spreading the word about Next Generation Governance Methodologies. Some of the methods which have been found to be effective are National / International Conventions, CXO Confluences, Webinars, workshops (which could last up to 2-3 hrs) and most importantly, networking.
When we say members, we mean LASSIB Society members as well as enthusiastic non-members who would want to take up LASSIB Society membership.The member strength of any chapter does count. The larger the member base more is the credibility of the chapter and faster the spread of the chapter.
Here are some tips on increasing member base.
- Appoint a membership director who will be responsible for the membership campaign and report regularly to the chapter executive committee that is if such committee exists.
- Another way is each member talks about the chapter and about LASSIB Society in his / her own network.
- Emphasize the importance of strong membership for achieving chapter objectives and call attention to the chapter’s achievements or goals.
- Membership applications and dues should be collected directly by the membership director or the director’s designee and recorded for the chapter’s records.
- Request membership rosters periodically from the Headquarter’s membership department in order to identify lapsed members for reactivation and to make sure that newly recruited member are reflected in the records.
A chapter itself decides on its activities. The basic aim of any chapter activity is to increase awareness regarding Next Generation Governance in the community and to make learning and implementation simple for everyone. A LASSIB Society Chapter selects from a variety of activities, some of which include:
- National and International conventions
- CXO Round Table Conferences
- CXO Confluence and Dinners
- Learning sessions on Next Generation Governance Tools conducted in collaboration with various bodies
- Inviting senior members from the industry to be a part of this cause
- Induct and help in the formation of various national chapters
- Conduct LASSIB Society Certification Examinations within the region
Any LASSIB Society Chapter is always encouraged to take any other activity based on the opportunities available. The idea is to take the word out on how individuals and organizations can gain from Next Generation Governance tools.
Most chapters produce newsletters, which may be print or electronic, long or short, semi-monthly or bi-monthly. Some chapter newsletters are brief and mostly contain chapter activities for chapter members; others include articles of broader interest and are circulated to all the interested parties, regardless of membership. An appeal for membership should be included regularly.
LASSIB Society will provide a section on the LASSIB Society Website that will focus on the Chapter and its activities. LASSIB Society Chapters will not be allowed to create and maintain their own websites, to ensure homogeneous branding across various chapters.
Congratulations again on starting a LASSIB Society Chapter! We look forward to working with you. If you have any questions along the way, please contact us at firstname.lastname@example.org
We wish you all the success!